Ultimate Guide to IOM Recruitment 2026: Administrative Assistant

About International Organization for Migration (IOM)

International Organization for Migration (IOM) is a Related Organization of the United Nations.

As the leading UN agency in migration, it works closely with governmental, intergovernmental, and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all.

Administrative Assistant roles support coordination within the organization.

It does so by providing services and advice to governments and migrants.

Administrative Assistant Job Summary (Abuja/Kano)

This Administrative Assistant job is open to candidates with relevant qualifications and experience. IOM is recruiting for this role to provide administrative support within its Sub-Office in Kano, Nigeria, under the supervision of the Resource Management Officer. It’s a strong fit for job seekers in administration or office management looking for a role within an international humanitarian organization.

Quick Facts

• Job Title: Administrative Assistant
• Job Identification: 22886
• Company: International Organization for Migration (IOM)
• Location: Abuja (functional in Sub-Office, Kano)
• Application Deadline: 8th September, 2026, 12:55 AM

Organizational Context and Scope

Under the Head, Resource Management Officer (SRMO), the Administrative Assistant will be guided.

Additionally, in collaboration with the relevant unit at the Administrative Centres, it will operate in the Sub-Office in Kano, Nigeria.

Key Responsibilities for This Administrative Assistant Job

• Screen requests for appointments with the supervisor, maintain the supervisor’s calendar, confirm mutually convenient schedules, and arrange appointments. Receive visitors, place and screen telephone calls. Respond to queries and correspondence, often of a sensitive, confidential, or technical nature.
• Coordinate office support services for meetings, training, seminars, committees, and special projects and events. Attend meetings, prepare minutes, monitor follow-up activities, and make arrangements for formal editing, translation, etc., of documents and publications.
• Review, record, distribute, and process incoming mail and correspondence. Follow up on pending actions, prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and detailed office procedures. Carry out quality control functions for outgoing documents, proofread texts for adherence to format, grammar, punctuation, and style.
• Perform a variety of administrative duties, such as contract extensions, requests for temporary staff, leave and attendance recording, and budget preparation and follow-up. Coordinate with other units to support smooth running and expedite work within the unit.
• Research, compile, and organize background information and reference materials from various sources for reports, briefs, and speeches. Generate a variety of statistical and other reports from various databases.
• Monitor and process administrative actions, including Human Resources (HR), contracts, procurement, accounting, finance, and logistics, in IOM’s computerized systems.
• Create and maintain the work unit’s filing and reference systems. Review the efficiency of office procedures, make suggestions for improvements, and update office websites.
• Perform other relevant duties as assigned.

Requirements for This Administrative Assistant Job

Education

• A Bachelor’s Degree in Business Administration or a related field from an accredited institution, with three years of relevant professional experience; or
• A high school diploma with five years of relevant professional experience.
• Accredited universities are those listed in the UNESCO World Higher Education Database.

Experience

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Email, and Outlook.
• Strong attention to detail and the ability to organize paperwork methodically.
• Discreet, detail- and client-oriented, patient, and willing to learn new things.
• Prior work experience with international humanitarian organizations, non-government, or government institutions in a multi-cultural setting is an advantage.

Skills

• Knowledge of administration and finance processes.
• In-depth knowledge of the broad range of migration-related subject areas dealt with by the organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations, procurement, and human resources processes.

Languages

• All IOM staff members are required to be fluent in one of IOM’s official languages: English, French, or Spanish.
• For this position, fluency in English is required.
• Language proficiency will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Why This Administrative Assistant Job Stands Out

This Administrative Assistant role offers opportunities to grow and contribute to the team.

• The opportunity to work with a leading UN agency in the field of migration
• Exposure to international humanitarian operations and multi-cultural work environments
• A role combining administrative support with HR, finance, and procurement processes
• A straightforward application process for qualified candidates

If you’re among job seekers seeking an Administrative Assistant role, this IOM opening is worth applying to.

Moreover, the position focuses on international organizations in Nigeria.

How to Apply for This Administrative Assistant Job

Administrative Assistant candidates should click here to apply online.

Additionally, the Application Deadline is 8th September, 2026, 12:55 AM.

Frequently Asked Questions About This Administrative Assistant Job

Q: What qualifications are needed for this Administrative Assistant job? A: Candidates need a Bachelor’s Degree in Business Administration or a related field with three years of experience, or a high school diploma with five years of relevant experience.

Q: Where is this Administrative Assistant job located? A: The role is functional in IOM’s Sub-Office in Kano, Nigeria.

Q: What languages are required for this role? A: Fluency in English is required for this position.

Q: How do I apply, and when is the deadline? A: Click the application link to apply online, before the deadline of 8th September, 2026, at 12:55 AM.

Looking for more UN and NGO jobs in Nigeria? Check here.

Before applying, ensure your CV clearly highlights: Your administrative experience, proficiency in Microsoft Office, and any prior experience with international or humanitarian organizations.

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