How to Use the CV Optimization Tool | Complete Guide

Step 2: Check Your Free Trial Access

At the top of the tool, you may see a message such as: “You have 3 free analyses remaining.” This means you can analyse your CV for free a limited number of times. After using the free analyses, you may need to upgrade for unlimited access and downloads.

Step 3: Upload Your CV

Under the section titled “Your CV”, you will see an upload area that says: “Drop your CV here or click to upload.” You can upload your CV by doing any of the following: Click the upload box and select your CV from your phone, tablet, or computer. Or drag and drop your CV file into the upload box if you are using a laptop or desktop. The tool accepts common CV file formats such as: PDF, DOCX, and TXT After uploading, the tool will automatically extract the text from your CV.

Step 4: Paste Your CV Text 

If you do not want to upload a file, you can paste your CV text directly into the tool. Use the section that says: “or paste your CV text” This option is useful if your CV is already copied from Microsoft Word, Google Docs, Notes, or another document.

Step 5: Add the Job Description

The tool has a section titled: “Job Description” This part is optional, but it is highly recommended. Copy the job advert or job description for the role you want to apply for and paste it into the job description box. Adding the job description helps the tool compare your CV with the job requirements. This improves the accuracy of the keyword match and ATS analysis.

Step 6: Select the Focus Areas

The tool allows you to choose the areas you want it to check. The available focus areas include: ATS Score: Checks how suitable your CV is for Applicant Tracking Systems used by employers. Keywords: Checks whether your CV contains important words from the job description. Impact Words: Reviews whether your CV uses strong action words that make your experience sound more professional. Formatting: Checks if your CV is clear, neat, and easy for recruiters or ATS systems to read. Gap Analysis: Identifies missing skills, experience, or important information. AI Rewrite: Helps rewrite weak parts of your CV in a stronger and more professional way. For the best result, select all relevant focus areas before analysing your CV.

Step 7: Click “Analyse My CV”

After uploading or pasting your CV, and adding the job description if available, click the button: “Analyse My CV” The tool will then review your CV and generate feedback.

Step 8: Review Your ATS Score

After analysis, check your ATS score. A higher ATS score means your CV is more likely to pass through automated recruitment systems. If the score is low, read the suggestions carefully and update your CV based on the recommendations.

Step 9: Check the Keyword Suggestions

The tool may show you keywords that are missing from your CV. These keywords usually come from the job description. They may include job titles, technical skills, soft skills, qualifications, or industry-specific terms. Add relevant keywords naturally into your CV, especially in your profile, skills section, and work experience section.

Step 10: Improve Your CV Content

Use the tool’s expert suggestions to improve weak sections of your CV. Pay attention to areas such as: Work experience descriptions Skills section Professional profile Achievements Formatting Missing job-related keywords The aim is to make your CV clearer, stronger, and more suitable for the job you are applying for.

Step 11: Use the AI Rewrite Feature

If the tool provides an AI Rewrite suggestion, use it to improve poorly written or weak parts of your CV. For example, a simple duty like: “Helped customers” can be improved to: “Provided professional customer support by responding to enquiries, resolving complaints, and ensuring client satisfaction.” This makes your CV sound more professional and achievement-focused.

Step 12: Save or Download the Improved CV

After making improvements, save your updated CV. If downloads are available on your plan, download the improved version. If not, copy the improved content into Microsoft Word or Google Docs and save it as a PDF before applying for jobs. It is noteworthy to mention that a cover letter is also automatically generated in addition to the optimised CV.

Step 13: Contact DDBRACT Solutions for Extra Help

If you need further help with CV writing, academic writing, job applications, or content editing, use the contact details on the page.